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Important Note: Deadline for district newsletter submissions is the 25th of each month. The newsletter will be distributed by the first full week of the month.

District Governor's Message

Chuck Hanson
District Governor

Dear Rotarians,

Have you ever wondered why Rotary has a new theme each year? When you consider our motto, “Service Above Self”, it is hard to imagine a better theme. Those three simple words not only tell the world who we are, but what we do. If you think of Rotary as a beautifully cut diamond, then yearly themes are like facets of that diamond. When you hold a diamond to the light, you turn it in your hand to appreciate the different hues of color from different facets of the stone. The annual theme gives us the chance to reflect on a facet of the amazing gem we have in Rotary.

What motivates you to serve as a Rotarian? Where does the passion come from? The answer lies within. Kalyan Banerjee, President of Rotary International, has chosen a theme for 2011-2012 that urges us to reach within. For it is within each of us that we find the power to do what we do. It is that voice that calls us to serve. It is where we find the resolve, determination, and passion to improve the lives of others. When one answers that call and connects with others in Rotary, we can embrace humanity with service above self and change the world. I believe we have in this year’s new Rotary theme, “Reach Within to Embrace Humanity”, a powerful reminder that it is up to each of us to make the choice to serve. Our choice is a matter of personal responsibility. We all have the ability to respond, but it is up to us to decide how we will answer the call to serve. What is remarkable about Rotary is that regardless of our passion to serve others, we can find in and through Rotary a way to realize our passion and make our service meaningful to others.

The District 6250 Iditarod of Service is off to a very good start. As of July 25, 2011, I have completed my Governor’s visits to 20% of our District’s Clubs. I have really appreciated the warm reception I have received, but I have been particularly impressed with the strong leadership of our Club’s Presidents and Board Members. It is exciting to think of all the goals that Rotary will accomplish this year.

August is Membership and Retention Month in Rotary. I think the best way to increase membership is to share with friends and colleagues the good we do locally and internationally and the fun we have doing it. Make it a point to invite someone to your Rotary meeting in August. You were asked by someone to join Rotary, so don’t be shy about asking someone that you know to come to your Rotary Club. Expanding our membership is another form of service. Indeed, you will be doing your friend or colleague a favor. At the same time, you will be helping your club and expanding the circle with which we can embrace humanity with service above self.

All the best,

Chuck Hanson
District Governor 2011-2012
Rotary District 6250

 

District News, Events and Announcements

 

What Club Treasurers Should Know About Tax Exemption and Filing Requirements for Your Club

Recognizing the fact that many Rotary Clubs may have new club treasurer’s beginning with this new Rotary year we thought it might be a good time to remind you of at least the basic tax related filing requirements of all Rotary Clubs. (Please note that the following should not be considered as tax advice, but rather as general information which may be useful in your role as Club Treasurer. We recommend that specific questions be directed to a professional tax adviser, or legal counsel within the Club.)

Rotary Clubs are exempt from federal income tax under Section 501(c)(4) of the Internal Revenue Code. Although exempt from paying federal income tax, Clubs are not exempt from filing some version of Form 990. Clubs with gross receipts of normally $50,000 or less are only required to file Form 990-N which is an e-Postcard. However, they may file a Form 990 or 990-EZ if you so choose. Clubs with gross receipts between $50,000 and $200,000 need to file Form 990-EZ. Only if a Club’s gross receipts are greater than $200,000 is a full Form 990 is required. Since Rotary Clubs have a fiscal year that ends on June 30, all 990 forms have a due date of November 15. More information is available at www.irs.ustreas.gov/charities .

All Clubs use Rotary International’s Group Exemption Number (referred to as “GEN” on Form 990). That exemption number is 0573. However, each Club has its own individual Federal Employer Identification Number (FEIN or EIN). This 9-digit number is a Club specific tax ID number regardless of whether or not the Club has any paid employees. RI maintains a list of EINs for all Clubs.

Clubs with one or more paid employees may be required to withhold and pay federal social security tax and withhold federal or state income tax on any salaries or wages. Additional payroll related tax forms would also be required.

Contributions to Clubs are generally not tax deductible as charitable contributions, unless your Club has established a separate foundation under 501(c)(3) of the Internal Revenue Code. However, membership dues for some Rotarians may be deductible as a business expense. Individual members should consult with their personal tax advisor.

Treasurers are often asked by a member purchasing supplies for the Club for a state sales tax exemption number. Clubs are not exempt from the payment of Wisconsin sales tax on purchases of supplies or equipment, therefore, no exemption certificate is available. The tax exempt status only applies to federal income tax and does not have any bearing on state and local taxes. More information is available at http://www.revenue.wi.gov/faqs/pcs/n-profit.html .

Dick Spencer
Treasurer, District 6250


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Group Study Exchange Australia - Non-Rotarian Team Members Needed

 

Rotary District 6250 will be exchanging with District 9640 in Australia during the 2011 - 2012 Rotary year! District 9640 covers Northern New South Wales and Southern Queensland on the Eastern part of Australia.

Our District Exchange team will be traveling to Australia on March 14 and will return on April 16, 2012. The Australian team will be coming to our District on May 11 and will depart for home on June 11. They will be with us for the District Conference which begins on June 8, 2012 in La Crosse.

While we have received several applications for Team Lead, Non Rotarian Team Members are needed. Those interested in becoming members of the team should also contact District 6250 GSE Chair Tom Marshall.

Team members, with the exception of the team leader must not be Rotarians nor have relatives who are involved with Rotary. Team members must live or work in our District and must be between the ages of 25 and 40. For further information, contact Tom Marshall.

This promises to be another outstanding exchange and we look forward to your involvement.

Tom Marshall
Group Study Exchange Chairman
District 6250
Tom@webmonger.net
715 423 1921
715 213 3046

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Rotary Themed Programs

Submitted by Dean Dickinson, Past District Governor

Is there a more important program that can be presented to our Rotary Clubs than the story of Rotary itself? Rotary stories are compelling. Our members need to hear these stories because when they do they will understand that they belong to a great organization that is making a difference in the world. There is a theme for each of ten months of the Rotary year:

August - Membership and Extension - “Invite a new member month”
September - New Generations - (The most recent 5th Avenue of Service)
October - Vocational Service - Meetings at the place of business of one or more members
November - Rotary Foundation *
December - Family - A holiday program with the family as guests
January - Rotary Awareness *
February - World Understanding *
March - Literacy *
April - Rotary Magazine - A quiz on the Rotarian Magazine with prizes
June - Rotary Fellowships *

*There are numerous downloadable videos available at RI.org that would fit these programs.

If your club is functionally disconnected from Rotary why not try to incorporate a monthly themed program into your club. It may just be what is needed for your members to understand what a great organization they belong to and should help in both development of new members and retention of your current members.

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Ethics Initiative

The District 6250 Iditarod is off and running for 2011-2012, and the Ethics Initiative is moving ahead! Although no clubs have had an ethics event as of yet (it is only July! ?), we have received confirmation of an Ethics Committee chair from 15% of all clubs and 13.50% of all clubs have identified an item from the Ethics Menu that they would like to offer in their community! As you continue to “MUSH” forward in your club, please continue to send our committee who is leading the sled in the Ethics area, a contact email and phone number of that person, as well as updates to the direction your club will be taking in the area of Ethics!

The Ethics committee can be contacted by email (William.A.Pritchard@Stifel.com) or by phone at 608-785-3285. Remember we are here to help you in any way we can. Watch the District Face book page for more information and success stories as they happen!

Bill Pritchard
Co-Chair – District 6250 Ethics Initiative


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Foundation Year End Recap

 

The District Rotary Foundation Committee thanks all of our members for their ongoing support of the work of the Rotary Foundation because through our support we advance world understanding, goodwill and peace by the improvement of health, support of education and the alleviation of poverty.

Thirty nine clubs in District 6250 achieved per capita giving in excess of $50 this year. Those thirty nine clubs represent 84% per cent of our members. Fifty nine of our sixty one clubs made a contribution to the Rotary Foundation this year.

Eight clubs in the district achieved per capita contributions in excess of $100. We acknowledge and thank all of our clubs for their strong support of the mission of Rotary.

Madison West Towne Middleton

$237.20

La Crosse

$151.44

Neillsville

$138.46

Madison South

$137.44

Fitchburg-Verona

$113.64

Black River Falls

$107.69

Marshfield Sunrise

$106.48

Stoughton

$105


In addition, those clubs achieving per capita giving in excess of $50 were:

Baraboo
Beaver Dam Beloit
Columbus
Fall River
Chippewa Falls
Deforest
Eau Claire

Fort Atkinson Holmen
Horicon
Janesville
La Crescent
La Crosse North
La Crosse Valley View Lodi

Marshfield
Madison
Madison Breakfast Madison Horizons
Mount Horeb
Menomonie
Menomonie Sunrise
Medford

Mayville
Oregon
Prairie du Chien
Sauk Prairie
Sun Prairie
Tomah
Wisconsin Dells Wisconsin Rapids

Congratulations to the Rotary Club of Madison-Breakfast, the winner of the third flat screen T.V. for having achieved the club goal, and also for achieving a per capita giving level of $80.36. Earlier winners were the Rotary Club of Tomah ($89.61) and the Rotary Club of Marshfield Sunrise ($106.48).

In the midst of this review of our financial support for the Rotary Foundation we might forget that this is about more than raising money. What our district has provided in financial support will provide water for those who are thirsty and have no clean water to drink. We will support teachers who will help to educate another generation of students. We will support Rotarians who are working to save lives, change lives…who are making a difference in the world. That is what Rotarians do.

Mary Kessens
District Foundation Committee Chair

Dave Warren
District Foundation Annual Programs Chair

 

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Nomination of Zone Representative to the Board of Rotary International

This month all of the clubs in the twelve districts that comprise Zone 28 will receive a communication from the General Secretary of Rotary International, John Hewko. The information will include the names of the delegates to the Zone Nominating Committee. It will invite all clubs to submit their suggestions for director to the Board of Rotary International.

Clubs should consider the following in making their recommendations:

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All Past District Governors may be considered.
The candidate should be a good speaker but more importantly, a good communicator.
The candidate should have demonstrated good leadership ability and the ability to relate well to others.
Will family or work responsibilities prevent the candidate from giving the time
necessary to serve effectively?
The candidate must be in good health.
Has the candidate been active in Rotary beyond the district level and continued to
serve Rotary at all levels?
Does the candidate possess a broad knowledge of Rotary and a strong commitment
to the total program of the organization?
If married, is the candidates spouse supportive of Rotary activities?
What ideas does the candidate have for changes and improvements in Rotary?

The paperwork in support of the club recommendation must arrive at the address of the convenor of the nominating committee prior to 1 September. As your voting delegate to the Zone Nominating Committee I would appreciate it if you would give this your immediate and considered attention.

PDG Dean Dickinson
Zone Nominating Committee

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Rotary Foundation: Open for Business

With the start of the new Rotary Year on July 1, 2011, the District 6250 Foundation Committee is soliciting new applications for District Simplified Grants, Matching Grants, Group Study Exchange participants, Ambassadorial Scholars and Peace Scholars.

For District Simplified Grant information, check the rotary6250.org website at http://rotary6250.org/district/district_grants.shtml If you have additional questions, contact District Grant Committee Chair Theresa Carroll.

Applications for Group Study Exchange, Matching Grants, Ambassadorial Scholars or Peace Scholarships can be found on the rotary.org website. More information can be obtained from our District Foundation Subcommittee chairs whose contact information is available on the district website at this link.

The Rotary Foundation funds are spent on these activities and projects when applications are received from our district’s clubs. As District Rotary Foundation Chair Mary Kessens says, “Give to the Rotary Foundation and spend the Rotary Foundation’s money.” All clubs are encouraged to apply to use Rotary Foundation dollars or nominate individuals to participate in Rotary Foundation funded programs.

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Social Media - What Is It and How Can It Help Your Club?

Social Media. What is it, and how can it help your club? That’s the information that the Social Media committee has been sharing with clubs throughout the district this spring. We presented at PETS in March and at District Assembly in April.

Social Media such as Facebook, LinkedIn or Twitter is not a replacement for your club website - but another way to promote conversations among your club members and community. Think of your club website as a library – a resource for lots of information about your club. It’s somewhat static information, and requires some specific expertise to update that information.

A Facebook page or LinkedIn page is like a coffee shop - it’s a place for meeting up with friends and having a conversation. Updating a Facebook or LinkedIn page is easy – anyone can do it, and the update is available instantly! LinkedIn is used more for business and professional networking. Facebook is more social, and is an ideal starting place for your club. If your club is new to the world of Social Media, we’ve been recommending you start with a Facebook page. The Social Media committee has created an easy document on how to set up a page – it’s available on the District website page a under ‘Member Clubs / Social Media by Club ‘. While you are there, take a look at the Facebook pages that some other clubs have created –
Rotary Club of Menomonie
Rotary Club of La Crosse-After Hours
Rotary Club of Beloit
Janesville Noon Rotary Club

It will help you get some ideas on how you can use the page to communicate with your club members and reach out to your community. A Facebook page can be used to get the word out on all the great things that your club is involved in. Over half of the clubs in our district have a Facebook page up and running.

Another great resource for information on Social Media is the ” Rotarians on Social Networking Fellowship “. That group promotes the safe and effective use of social networking to promote Rotary fellowship and service. If you are looking for more info on social networking, or would like assistance in getting to grips with Facebook, LinkedIn, Twitter, and other social networks and Web 2.0 sites, take a look at http://rosnf.net/home/ - membership is free.

And like other District Committees, the District 6250 Rotarians on the Social Media committee are committed to helping you get started and answering your questions. Contact anyone of us
Justin Garvey, RC of La Crosse After Hours Justin@vendiadvertising.com
Angie Welchert, RC of La Crosse After Hours, angela@my2centsmarketing.com
Dave Warren, RC of Janesville, davesace@charter.net
Rachael See, RC of West Towne Middleton, seer@firstweber.com
Peggy Zalucha, RC of Mt Horeb, zalucha@zaluchastudios.com
Julie Keitel, RC of La Crosse Valley View, jkeitel@centurytel.net

Follow District 6250 on Facebook at https://www.facebook.com/rotary6250

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Global Alumni Service to Humanity Award

This award is intended to celebrate a Foundation alumnus or alumna whose extraordinary service activities and professional achievements exemplify the Rotary ideal of Service Above Self. The award is open to all Rotary Foundation alumni: former Ambassadorial Scholars, Rotary Peace Fellows, Group Study Exchange team leaders and members, and recipients of Grants for Rotary Volunteers, Grants for University Teachers, or Discovery Grants.

For more information, follow this link to view the Humanity Award Brochure and follow this link to view the Award Application. Completed applications can be sent to District Governor Chuck Hanson.

 

Club News, Events and Announcements

Do you have an upcoming Club Event or accomplishment that you would like to announce? Send your pre-written article to: rotarydistrict6250@morgandata.com.

Club Membership - Re-Double Your Efforts to Recruit and Retain Rotarians

It’s a new Rotary year!! Let’s re-double our efforts to recruit and retain Rotarians. How best to do this is becoming pretty clear.

Re-Double Effort #1. Every Rotarian – Reach One Keep One. The traditional strategy of recruiting professionals one by one will continue to energize your club. Meet them for lunch and discuss their personal concept of what they think “service above self” might mean to them if they become a Rotarian. Use your club’s elevator speech (or develop one) which describes what your club is all about. Regarding retention, 1) make a list of those Rotarian who have joined your club within the last 2-3 years and 2) discuss with them their past level of involvement in your club and how they see themselves contributing to your club going forward.

Re-Double Effort #2. The non-traditional strategy of recruiting professionals by inviting spouses/significant others in the 25-45 year old age group and their children to a family night will also energize your club. Your club could host this event(s) one or more times per year at a local recreational site introducing families in the community to your Rotary club and what it stands for and what Rotary International is involved in at the national and international level. Have you ever thought of a “pay-as-you-go” system for food at your weekly meetings to enable young professionals to join your club as an individual rather than being supported by their employer? Regarding retention, 1) purchase from Rotary International numerous paperback copies of “A Century of Service” for interested club members and 2) form a book club within your Rotary Club to meet and discuss 2-4 chapters at a time with different Past Club Presidents leading the discussion each time you meet.

With these ideas as a back-drop, also make sure your club has 1) a Membership Chair;
2) An agreed-upon elevator speech describing what your club stands for; 3) reviewed your club’s Membership Goal Form previously submitted to our District Governor;
and 4) Scheduled 2-3 club assemblies to view and discuss the “membership video” distributed at District Assembly this past April.

Please share your questions, plans and accomplishments with the Committee Chair listed below. In addition, our committee is available to present contemporary ideas about membership, as a program at one of your weekly meetings, or at one of your board meetings. Please feel free to request these types of services from us. Thank you.

Submitted by Tom Mickelson, Chair
Membership Development and Retention Committee
RC of La Crosse East
608-516-9414
mickelson@gdinet.com

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RI News

The Rotarian Magazine

The Rotarian Magazine is our link to the greater Rotary world. The pictures and stories tell us of the wonderful work that is being done, in and through Rotary, to make the world a better, safer and a more peaceful place…all because we are advancing the key elements of social justice, health projects, and educational opportunity and alleviating the dire effects of poverty.

A person is not free if they are hungry. A man is not free when he has to watch his children die because of the lack of clean water or adequate food. A mother will not be free if her sick child cannot receive medical care and when people are not free they will seek social justice even if it means going to war to achieve it.

Our magazine, paid for in our RI dues, is not junk mail. It makes you and me “literate” in the great story of Rotary. Read it. Share it with others. Drop it off in a public area where literature is offered, a dentist's reception area, the waiting room at your local hospital or when you go to your accountant's office to pick up your tax filings. Plant the seeds of Rotary by sharing our great story.

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Member Access to RI Website

Do you have questions about what you can find on the Rotary International website and how you go about getting access. Check out this fact sheet with Frequently Asked Questions (FAQs) about the RI site.

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Update on Annual Giving

New RI Foundation Donation Forms

Club executive members can now download a Multiple Donor Form that is pre-populated (filled out) with details of club members including their ID number. This form is on Rotary.org at member access. Club presidents and club secretaries have access to this form. Also club treasurers and club Rotary Foundation chairs can get this form if they have been registered on member access by the president or secretary. Select the club members who have donated and add the amount of each donation. The new form makes it easy to forward donations from a group of club members who contribute weekly, quarterly, etc. More Info.

 

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Foundation Reports

Each club in District 6250 has established a foundation goal and the question is how are the clubs going about the achieving those goals? Have each of the clubs done an every member enrollment? Successful clubs take the time to ask each member to make a pledge commitment to the Rotary Foundation. Fulfilling that pledge might involve a quarterly billing by the club secretary/treasurer or participating in the direct deposit transfer from the Rotarians checking account to the RI Foundation account or it might mean a monthly charge to a credit card. Successful clubs establish a process that allows their members to both make and fulfill the commitment.


Click here to view the updated Club Goals Report!

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Attendance Report

Reporting Tool for District Attendance

Check out the reporting tool for District Attendance!

http://www.rotary6250.org/clubs/monthlyattendance.shtml Clubs can view each month’s attendance in a visual graph. Also Club Secretary’s can request access to update their information directly online!

A big THANK YOU goes out to District 5340 for sharing this web functionality!

 

Click here to submit your club's attendance report

Click here to see the full Attendance Report.

 

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