Support System
ROTARY SUPPORT SYSTEM MODEL
RESOURCE
|
WHEN NEEDED
|
CONTACT
FREQUENCY
|
COMMENTS
|
---|---|---|---|
Host Family
|
Every Day
|
Daily
|
Student’s first point of contact with most simple needs. For problems, students use your host club YEO in conjunction with host family.
|
Host Club YEO
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Structuring your year, planning activities.
|
Bi-Weekly/Monthly
|
This is the Rotary contact for host family arrangements, allowances, rules, travel permissions, meeting attendance, etc.
|
Host Club Counselor
|
Problems, Successes, Social Occasions
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Bi-Weekly/Monthly
|
This is student’s advocate for solving problems when things go wrong –to provide advice, support and help when needed.
|
Host District Coordinator
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Routine Reporting, serious problems.
|
As Needed
|
Students send regular reports to the Inbound Coordinator
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Host District Chairman
|
Unresolved problems, routine reporting
|
As Needed
|
This is the head of the District program, who maintains oversight of policies and procedures and the well-being of students.
|
Sponsor District Coordinator
|
Routine Reporting, serious problems not solved by previous channels.
|
Monthly
|
|
Sponsor District Chairman
|
Very Serious Problems
|
As Needed
|
|
ROTEX
|
Advice and support
|
As needed
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Will not be able to help with technical issues. They are for student’s emotional support and mentoring only.
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Sponsor Club YEO
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Preparation and then report about your experience.
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Monthly
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Students should write to their club regularly to tell of their experiences.
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Parents
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Routine, non-YE problems, health emergencies
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Regularly – on a SCHEDULE
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Students should LIMIT e-mail and phone contact. Write letters instead of e-mailing and phoning!
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