ROTARY SUPPORT SYSTEM MODEL

RESOURCE
WHEN NEEDED
CONTACT
FREQUENCY
COMMENTS
 
 
 
Host Family
 
 
 
Every Day
 
 
Daily
Student’s first point of contact with most simple needs. For problems, students use your host club YEO in conjunction with  host family.
 
 
Host Club YEO
 
 
Structuring your year, planning activities.
 
 
Bi-Weekly/Monthly
This is the Rotary contact for host family arrangements, allowances, rules, travel permissions, meeting attendance, etc.
 
Host Club Counselor
 
 
Problems, Successes, Social Occasions
 
Bi-Weekly/Monthly
This is student’s advocate for solving problems when things go wrong –to provide advice, support and help when needed.
 
Host District Coordinator
 
Routine Reporting, serious problems.
 
 
As Needed
 
Students send regular reports to the Inbound Coordinator
 
Host District Chairman
 
 
Unresolved problems, routine reporting
 
 
As Needed
This is the head of the District program, who maintains oversight of policies and procedures and the well-being of students.
 
Sponsor District Coordinator
 
 
Routine Reporting, serious problems not solved by previous channels.
 
 
Monthly
 
 
Sponsor District Chairman
 
 
Very Serious Problems
 
As Needed
 
 
ROTEX
 
 
Advice and support
 
As needed
Will not be able to help with technical issues. They are for student’s emotional support and mentoring only.
 
Sponsor Club YEO
 
 
Preparation and then report about your experience.
 
Monthly
 
Students should write to their club regularly to tell of  their experiences.
 
 
Parents
 
 
Routine, non-YE problems, health emergencies
 
Regularly – on a SCHEDULE
Students should LIMIT e-mail and phone contact.  Write letters instead of e-mailing and phoning!