The District Dispatch

The Monthly Newsletter of Rotary District 6250

May Edition

Important Note: Deadline for district newsletter submissions is the 25th of each month.
The newsletter will be distributed by the first full week of the month.

District Governor's Message

 The month of May is designated as "Rotary International Conference Month" by Rotary. For me (and I hope for you) it is also Rotary District Conference Month. The Rotary International conference this year is being held in Lisbon, Portugal from June 23 to June 26.  Registration is still open here: http://www.riconvention.org/en/2013/Pages/ridefault.aspx

If you have never attended a Rotary International Convention, you are missing out on a unique experience.  For most of us, our Rotary horizons seldom extend beyond our own Rotary Club and our local community.  A make-up at another club or attendance at a District Conference is, for many of us, the next logical step to expanding our Rotary horizons.  Attending an International Convention gives us an opportunity to truly appreciate the internationality of Rotary.  It gives us fellowship opportunities and awareness of Rotary service on a global scale.  If you have thought about visiting Europe, registering for the Rotary International Convention and attending all or part of this annual event would be a great foundation for a European vacation.  If you try it, you will like it.  If you like it, plan you vacation to Australia for 2014 and attend the Sidney Convention next year too!

District Conference: Closer to home, we have our own District Conference, which is being held at Monona Terrace Convention Center in Madison on May 31 and June 1.  We have a great conference planned for you.  More details are only a click away.  I certainly hope you will come for part or all of the conference and bring other members of your club. Your newer members will certainly gain a greater appreciation for all that Rotary has to offer at the club and district level and around the world.  There is also a special performance of the Broadway musical Wicked on Friday evening at the Overture Center for the Arts, which is a short walk from Monona Terrace.  We reserved a block of tickets which can be purchased at a discount, but the show may well be sold out and the reserved tickets are being released early in April.

We have another important District event this month.  We have RYLA weekend coming up on May 17-19 in Wisconsin Dells at Upham Woods. For those of you who are not acquainted with it, RYLA stands for Rotary Youth Leadership Awards . Each year, we invite our member clubs to nominate one or more high school students to be participants in this three-day training session. The clubs sponsor their candidates so that the cost to those attending is minimal. Once they have completed the RYLA training, the students return home with new leadership skills that they can immediately put to use in their schools and communities. Our district RYLA co-chairs (Jeff Odom and Michelle McGrath) tell me that we have 98 high school students signed up for the RYLA weekend. This is a record number for us.  The number of participants has been growing rapidly in the last few years, thanks to the enthusiasm of our co-chairs who have tirelessly promoted RYLA to our clubs.

Another important district event this month is the chartering of our newest club – The Madison After Hours Rotary Club will be receiving it's charter from none other than Rotary International President Elect Ron Burton on the evening on Wednesday, May 22 at a chartering event to be held at River Food Pantry on Madison's east side, close to the airport.  Check here for details: http://www.madcityrotary.com/Register.aspx

I think it is significant that this provisional club has chosen a food pantry as its site for its chartering event.  This club doesn't just talk about service; they emphasize it as an integral part of their club.

Club Visits and the District Bell

My official visits were completed in October, so visits now are only in response to specific invitations. As for the District Bell, it was taken from Caledonia to the La Crosse After Hours Club.  If you haven't heard about the District Bell, click on the bell icon at the top of this page and read up.

As we enter the last two months of the Rotary year, I am happy to report that, as your District Governor, I have enjoyed the hospitality of every club in the district. I have been impressed with all of the wonderful things that we are doing in our district and globally. We have a good number of vibrant clubs, led by presidents, officers and directors who are making an effort to recruit and retain members and make their clubs the service club of choice in their communities.  Our collective contributions to our Rotary International Foundation have been steady, but we still have a ways to go to reach our goal. It is our contributions to TRF that fund our district and global grants and allow us to provide the services for which we take justifiable pride.  Please join me in supporting our Foundation.

Yours in Rotary Service,

Rob Stroud

 

District Governor 2012-2013
Rotary District 6250    

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District News, Events and Announcements

 

Rotary International President 2014-2015 visits Madison

District 6250 is fortunate to have a Rotary International Director Elect (RIDE), in the person of Mary Beth Growney Selene, providing the District with opportunities many Districts do not have.

She has helped bring our RI President Elect, Ron Burton to the Chartering Event for the new Rotary Club of Madison After Hours on May 22, 2013.

Another of these opportunities will occur on July 17th when District 6250 will host Gary Huang, who will be the Rotary International President in 2014-2015, succeeding President Burton.

Please mark your calendars to be in Madison, at the Inn on the Park at noon for his presentation.  This is the regularly scheduled  Madison Downtown Rotary meeting time.  Registration will soon be available on the District website.

Huang says his goal is to increase Rotary membership, particularly increasing female and younger members as well as encouraging former Rotarians to once again rejoin our Rotary family.

MARK YOUR CALENDARS FOR JULY 22!!

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Future Vision Grant Management Seminar

Seminar Date & Location

Friday, May 31, 2013
Madison, WI

Under the provisions of the Rotary Foundation’s Future Vision program, club’s desiring to participate in the grant program must be certified.  Part of that certification process is attendance at a Rotary Future Vision Grant Management Seminar (GMS).

District 6250 will offer three Grant Management Seminars and the three sessions will be identical in terms of the content that will be delivered.  Clubs need only have representation at one of the three sessions.  It is recommended that the club president-elect and foundation chair attend the GMS meeting.

At the GMS you will learn:

  • How to successfully manage a Rotary Foundation grant.
  • Foundation stewardship expectations
  • How to prepare clubs to implement the memorandum of understanding
  • How to qualify your club to receive Rotary Foundation grant funds.

Click here to learn more about dates and registration.

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District Conference Club Exhibits

 
For the District Conference, Clubs and other organizations are able to secure 4 feet or an 8 foot skirted table to display items and projects associated with Rotary. The cost to partcipate is $25 per project. This cost covers the cost of the table and table skirting with Monona Terrace. Should your organization have additional needs such as electricity, you will need to order that directly through Monona Terrace. A description of available items and associated costs can be found at http://www.mononaterrace.com/conferences-conventions/exhibitor-services. Tables will be
assigned by the Conference Committee.
 

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Rotary District 6250 Annual Business Meeting

Dear Rotary Club President, Club President Elect, and Club Secretary,

At the request of District Governor Rob Stroud, I am assisting in organizing the annual business meeting of the district which will take place during the district conference convened on May 31, 2013 at Monona Terrace Convention in Madison, Wisconsin.  The meeting is scheduled to begin at 11:20 am on Friday May 31st.

You should begin the process of identifying the electors from your club who will vote on several important items of business that will come before the meeting that will include:

  • Approval of the District Budget for 2013-14
  • Approval of the 2012 Annual Business Meeting Minutes
  • Electing Two New Board Members:
    • John C. Brevik, La Crosse After Hours
    • Joe Ruskey, Prairie Du Chien
  • Confirming the District Governor Nominee:
    • Mary Van Hout, Madison West Towne-Middleton

There will also be notification of proposed changes to the district bylaws.  The bylaws will be discussed at the meeting, but the changes will not be voted on until 2014.

Clubs are entitled to one elector for each 25 members or major fraction thereof.  The major fraction being 13 it follows that a club with 37 members is entitled to one elector, with 38 members, two electors.  A significant change in voting was enacted at the recent Council on Legislation and proxy voting is now allowed.

MOP  15.050 Conference Voting

“A club may designate a proxy for its absent elector(s). The proxy may include a member of its own club or a member of any club in the district in which the club is located.  The proxy designation must be certified by the president and secretary of such club.” 

Please give this process your full attention.   Club elector names are due no later than May 24, 2013.  The district belongs to our sixty clubs and the district business meeting allows our clubs to exercise their rights as stakeholders in Rotary District 6250. Click here to download the Elector and Proxy Form

Yours in Rotary,

Toni Pabon
Secretary
Rotary District 6250

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Rotary District 6250 Assembly May 31, 2013

District Assembly 2013  Why Should You Attend?

District Assembly, which is a training session for club officers, committee chairs and other interested Rotarians, with specialized training tracks for club treasurers, secretaries, membership chairs, public image chairs, and presidents-elect, will be held on Friday May 31, 2013, immediately before the luncheon that marks the beginning of the District Conference. The District Conference is a celebration of the Rotary year and all of the great things that have happened in our district's clubs. We have a wonderful line-up of speakers and events for everyone.

The District Assembly on the morning of Friday, May 31 will provide you as a club officer with tools and hints as to how you can best perform your club responsibilities.  You will hear from your Rotarian colleagues who have served as club officers and who understand the tasks important to your various roles. In addition, you will have an opportunity to hear about techniques to bolster your club's website and other social media tools, along with learning about our District's programs for youth including youth protection, RYLA, and Rotary Youth Exchange.  There is no registration fee for your attendance. Click Here to Register

Let me know if you have any questions about this year's District Assembly.

Please be a part of this most important Rotary weekend of the year.

Yours in Rotary,

Dean Ryerson
District Governor 2013-2014

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Pecha Kucha at District Conference

An invitation has gone out to all clubs in our District to share your club's special projects.  On Saturday afternoon of the conference, it will be show and tell...a sharing of our best and proudest achievements and prgrmas in motion...it's a profound opportunity to learn from one another.

Below are a few points that will help you plan, as well as a few action items that need your attention quickly:

Immediate Action Items: Please send these to me by the end of day on Friday, May 10th.
 
The title of your presentation that will be used for promotion on the High Tech Happy Hour Web site as well as on the program on the day of the event and in District 6250 Rotary Conference promotions. The title should be catchy and short.
  • 2-3 sentences about your topic/presentation that sums up what you will be talking about
  • 3-6 sentences about yourself that can be used in the program and for our MC as he introduces you. These bio points should include a fun fact about yourself as well as any other information that you would like to share (ex: how long you been in Rotary, how long you have been involved with your project/presentation topic, etc.)
  • Verify the email address that you would like shared with attendees for follow-up contacts or questions, or let me know if you do not want contact information shared

Future Action Items:

  • Please send your 20 slide presentation to bobv@yaharasoftware.com by Friday, May 24th , end of business day or earlier
  • Please use the attached slide deck to build your presentation. This year we are following true PechaKucha format (from Japan) and need all speakers to use the attached slide to for consistent. You will notice that the slides are all black and are open to text and images.
  • Your presentation has to be 20 slides at 20 seconds each totaling 6 minutes and 40 seconds. 

Helpful information:

  • PechaKucha is Saturday, June 1st at 3:45  at the Monona Terrace  - Ballroom C.
  • We may be videotaping your presentation so we can add that to our YouTube Channel, http://www.youtube.com/user/HTHHMADISON, You can also use this video to embed within your site or use with other marketing activities you do.
  • We are excited to have you as a part of this event and look forward to your presentation. If you have any questions please free feel to contact us via email at rachelw@supranet.net  or Diane Jensen at djensen@yaharasoftware.com.  Please let us know if you have any questions.  Otherwise, HAVE FUN!
Kind Regards,
 
Bob V – Madison South Rotary
 

 

Zone 28 News for Districts and Clubs

Click here for the latest edition of the Zone 28 Coordinator Newsletter!

I hope this note finds you all doing well.  The weather was finally warm in Madison…we hit 85 degrees a few days ago.  Like many of you, we have to enjoy it when it's here as it quickly drops back into the 40's and 50's.  Ah, the joy of four seasons here in the Midwest.

The 2013 Council on Legislation is now history.  Our Zones 28-29 representatives served us well.  I hope that those of you with District Conferences ahead of you are including a report of the Council's action in your agenda.  "Reporting back" to the District is one of the responsibilities of each of our delegates.

Please let me know if you need anything from your Zone 28 Rotary Coordinator team.  The 2012-2013 Rotary year of Peace Through Service does not end until June 30.  I hope you are still focused on District goals as well as assisting your Club leaders in achievement of their goals.

Thank you all for your service to Rotary.

Best Regards,

MB

Mary Beth Growney Selene
Zone 28 Rotary Coordinator, 2010-2013
Rotary International Director, 2013-2015
 
 

Club News, Events and Announcements

Do you have an upcoming Club Event or accomplishment that you would like to announce? Send your pre-written article to: rotarydistrict6250@morgandata.com.  Click view a Calendar of Club Events.

Charter Night For Madison After Hours Club

On Sunday, April 7, I attended the meeting of the provisional Madison After Hours Rotary Club at the Vintage Brewery on Madison's west side.  The club now has over thirty members, which is far beyond the 20 members needed to charter a new club. The Club has been working hard to reach this milestone and now that they have reached it, we've sent the club's application to Rotary International. The Madison After Hours Rotary Club has scheduled its Charter Night for May  22, with cocktails at 6:00 and dinner at 7:00.  The keynote speaker will be the President-Elect of Rotary International, Ron Burton. Our own Governor Elect, Dean Ryerson, has been the primary advisor for the new club and Dean will be the master of ceremonies for the evening.

Since the Club has a commitment to service, it has decided that the most appropriate setting for its chartering celebration is River Food Pantry, located at 2201 Darwin Road in Madison, close to the Dane County Airport. The River Food Pantry is proud to be hosting this event since the After Hours Club has donated its time and talents to the Pantry on several occasions.

The Club will be sending invitations to every club in the District, and registration will be open soon. Please put this event on your calendar and plan to join me in celebrating the addition of a new Rotary club to our District 6250 family. You won't want to miss this!

Yours in Rotary Service,

Rob Stroud

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RI News

The Rotarian Magazine

The Rotarian Magazine is our link to the greater Rotary world. The pictures and stories tell us of the wonderful work that is being done, in and through Rotary, to make the world a better, safer and a more peaceful place…all because we are advancing the key elements of social justice, health projects, and educational opportunity and alleviating the dire effects of poverty.

A person is not free if they are hungry. A man is not free when he has to watch his children die because of the lack of clean water or adequate food. A mother will not be free if her sick child cannot receive medical care and when people are not free they will seek social justice even if it means going to war to achieve it.

Our magazine, paid for in our RI dues, is not junk mail. It makes you and me “literate” in the great story of Rotary. Read it. Share it with others. Drop it off in a public area where literature is offered, a dentist's reception area, the waiting room at your local hospital or when you go to your accountant's office to pick up your tax filings. Plant the seeds of Rotary by sharing our great story.

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Update on Annual Giving

New RI Foundation Donation Forms

Club executive members can now download a Multiple Donor Form that is pre-populated (filled out) with details of club members including their ID number. This form is on Rotary.org at member access. Club presidents and club secretaries have access to this form. Also club treasurers and club Rotary Foundation chairs can get this form if they have been registered on member access by the president or secretary. Select the club members who have donated and add the amount of each donation. The new form makes it easy to forward donations from a group of club members who contribute weekly, quarterly, etc. More Info.

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Foundation Reports

Each club in District 6250 has established a foundation goal and the question is how are the clubs going about the achieving those goals? Have each of the clubs done an every member enrollment? Successful clubs take the time to ask each member to make a pledge commitment to the Rotary Foundation. Fulfilling that pledge might involve a quarterly billing by the club secretary/treasurer or participating in the direct deposit transfer from the Rotarians checking account to the RI Foundation account or it might mean a monthly charge to a credit card. Successful clubs establish a process that allows their members to both make and fulfill the commitment.


Click here to view the updated Club Goals Report!

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Attendance Report

Reporting Tool for District Attendance

Check out the reporting tool for District Attendance!

Clubs can view each month’s attendance in a visual graph. Also Club Secretary’s can request access to update their information directly online!

Click here to submit your club's attendance report

Click here to see the full Attendance Report.

 

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